How To Import Contacts Into Windows Mail

Import contacts to Outlook

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Outlook has an Import/Export sorcerer that makes it easy to import contacts from a CSV file.

1. At the elevation of your Outlook ribbon, choose File.

   If your ribbon doesn't have a File pick in the top left corner, you're using an older Outlook version. Run across What version of Outlook practise I accept? to go to the import instructions for your version of Outlook.

   

2. Choose Open & Export > Import/Export. This starts the wizard!

   

3. Choose Import from another programme or file, and so choose Next.

   

4. Cull Comma Separated Values, and then choose Next.

   

5. In the Import a File box, browse to your contacts file, and and so double-click to select information technology.

   

6. Cull one of the following to specify how yous want Outlook to handle duplicate contacts:

   • Supersede duplicates with items imported   If a contact is already in Outlook and your contacts file, Outlook discards the info it has for that contact and uses the info from your contacts file. You should choose this option if the contact info in your contacts file is more than consummate or more current than the contact info in Outlook.

   • Allow duplicates to be created   If a contact is in Outlook and your contacts file, Outlook creates duplicate contacts, one with the original Outlook info and one with the info imported from your contacts file. You can combine info for those people afterwards to eliminate duplicate contacts. This is the default choice.

   • Do not import indistinguishable items If a contact is in Outlook and your contacts file, Outlook keeps the info information technology has for that contact and discards the info from your contacts file. You lot should choose this choice if the contact info in Outlook is more complete or more electric current than the info in your contacts file.

7. Click Side by side.

8. In the Select a destination binder box, scroll to the top if needed and select the Contacts folder > Next. If you have multiple email accounts, choose the Contacts folder that'south under the e-mail account you want to be associated with the contacts.

   

9. Choose Finish.

   

   Outlook begins importing your contacts immediately. You'll know it's finished when the Import Progress box closes.

10. To encounter your contacts, at the bottom of Outlook, choose the People icon.

    

1. At the acme of your Outlook ribbon, cull the File tab.

   If your ribbon doesn't have a File option in the elevation left corner, you lot're non using Outlook 2010. Run across What version of Outlook do I accept? to get to the import instructions for your version of Outlook.

   

2. Choose Open > Import. This starts the sorcerer!

   

3. In the Import and Export Wizard, click Import from some other programme or file, and the click Adjacent.

   

4. To import a CSV file, choose Comma Separated Values (Windows).

   

5. Choose Browse, then cull the .csv file you desire to import, and choose Next.

   Notes:

   • Under Options, if you want the imported information to supersede duplicate items already in Outlook, choose that. Otherwise, choose Exercise non import duplicates.

   • 

6. Set the options for importing items. Choose Filter if you want to only import sure emails. Choose the More Choices tab if you want to only import emails that are read or unread.

   The default settings unremarkably don't need to be changed. The peak folder — normally Personal Folders, Outlook Data File, or your email address — is selected automatically.

   

7. Include subfolders is selected past default. All folders under the folder selected will exist imported.

8. The default pick of Import items into the same folder in matches the folders from the imported file to the folders in Outlook. If a folder doesn't exist in Outlook, it volition be created.

9. Choose Finish. Outlook starts importing your information immediately. You'll know it's finished when the progress box closes.

10. To view your contacts, at the bottom of the Outlook navigation bar, choose Contacts.

    

Use a comma separated values file (CSV) to import your contacts into your Outlook on the spider web business relationship.

Tip:For best results, make sure that the CSV file has UTF-8 encoding. This encoding works for all languages and alphabets.

1. At the bottom of the folio, select to go to the People page.

2. On the toolbar, select Manage > Import contacts.

   

3. Select Browse, cull your CSV file, and then select Open up.

4. Select Import.

Annotation:If the file doesn't have UTF-eight encoding, the import tool may not recognize and brandish all text correctly. The import tool volition then show yous some example contacts from your file, and you can cheque that the text is readable and correct. If the text is non displayed correctly, select Cancel. You will need a file in UTF-8 encoding to go on. Convert your CSV file to apply UTF-viii encoding, and restart the import. To learn more about UTF-8 encoding, see Why should I care about UTF-8 encoding?

Why should I care about UTF-8 encoding?

Typically, you tin import contacts without worrying near the underlying details of how the text is stored in the CSV file. Even so, if the contact data includes characters not found in the English language alphabet, such as Greek, Cyrillic, Arabic, or Japanese characters, this can cause problems when importing contacts. Therefore, you should save the contacts file with UTF-8 encoding if you have that selection during export.

If you tin can't export your contacts using UTF-8 directly, you tin convert the exported CSV file using Excel or third-party apps. How to do this will exist dissimilar between apps and app versions.

How to convert your CSV file to UTF-8 using Microsoft Excel 2016:

1. In Excel, create a new bare certificate (workbook).

2. From the Information card, select From Text/CSV. Browse to your exported CSV file (you may have to select to display Text Files (....csv) to come across it). Select Import.

3. In the dialog box that appears, under File Origin, choose the encoding that makes the characters in the text appear correctly, for example, Cyrillic Windows 1251, and then select Load.

4. Check that characters are displayed correctly in Excel.

5. Select File >Save As. Enter a name for your file, and select CSV UTF-viii (Comma delimited) (*.csv) as your file type.

6. Select Save.

Didn't work?

Come across Set up problems importing contacts to Outlook.

Run across Also

Import and consign Outlook email, contacts, and calendar

Need more help?

Source: https://support.microsoft.com/en-us/office/import-contacts-to-outlook-bb796340-b58a-46c1-90c7-b549b8f3c5f8

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